top of page

Site Planning and Risk Management 

Site Check List

Site checklists are important because they state the positives and negatives of the space you are using and designing for your event. This paper covers major factors of our event. Our site check lists include factors such as: 

Event Logistical Needs

  • Admission Gates

  • Children’s Area

  • Concessions

  • Crowd Capacity

  • Dining Facilities

  • Entertainment Seating Capacity

  • Entrances and Exits

  • Parking

  • Pedestrian Flow

  • Recycling

  • Restrooms

  • Signage

  • Staging and backstage support operations (including sound)

  • Tents

  • Waste removal/Garbage 

Site Adherence

  • Groundskeeping

  • Maintenance

  • Compliance to rules

General Planning items

  • Site Accessibility

  • Comfort and Safety Potential

  • Destination Potential

  • Parking

  • Proximity

  • Growth potential

  • Permits

  • Security and Emergency Services

  • On-site Utilities

Support for Administrative Needs

  • Support for volunteer training, check-in

  • Security of administrative functions

  • Information/welcome stations

  • Internet/telephone access

Site Map

Site maps are diagrams of the general venue layout, all of the chairs, tables/booths, tents, parking information, bathrooms, elevators and escalators, emergency procedures, and accessibility for the physically challenged. Site maps can be color coated or numbered. Site maps should be detailed enough so that if emergency personnel needed to use it, they could. This paper is the final layout of our event which will be held at the Radisson Hotel located in downtown Kalamazoo. It goes into detail on where elevators and escalators are located, where each vendor's booth is located, where chairs are located, where bathrooms are located, where to park, and where entrances/exits are located. 

bottom of page